Documents and Forms

MANAGING A CHAPTER

These are the forms that you need to properly manage your chapter. Annual Chapter Reports must be filed with HKN headquarters no later than the 15th of June of that school year. Inductees are considered new Eta Kappa Nu members when the New Member Forms are complete and submitted to headquarters with payment. To be considered an active chapter eligible to vote a chapter must have filed an Annual Chapter Report and held an Induction within the past two years.

The following documents & forms are provided for chapter administration.

Please call IEEE-HKN headquarters at +1 732 465 5846 or +1 800 406 2590 (US Toll Free) if you have questions or need assistance.

Nominations for the 2014 Board of Governors

Photo Release Form - For any submitted media (Photos, Videos, Etc.)

ANNUAL CHAPTER REPORT Deadline: 30 June FAQ HKN
OUTSTANDING CHAPTER AWARD Deadline: 15 October FAQ HKN
NOTICE OF ELECTION of OFFICERS Elections should be held at the beginning of the year - submit this form immediately FAQ HKN
STUDENT INDUCTEE DOCUMENTATION

Professional Members are eligible for induction by active Chapters
Certificates take 3 weeks to process. If you send in completed paperwork and payment you may receive certificates in advance of your induction. FAQ HKN
ORDER STOLES AND CORDS allow three - four weeks before GRADUATION FAQ HKN
RECRUITING FLYER Raise awareness of Eta Kappa Nu FAQ HKN
NEW PLEDGE FORM HQ will send emails to invite qualified candidates to join FAQ HKN
SAMPLE LETTER for NEW PLEDGES Can be personalized from the Department Head, Faculty Advisor, other distinguished Faculty or Alum, and by headquarters. FAQ HKN
RECRUITING POWER POINT PRESENTATION Host a recruitment event FAQ HKN
INDUCTION RITUAL Candidates must attend the Induction Ritual to be considered Eta Kappa Nu Members. FAQ HKN
LETTERHEAD for Chapter Officers and Faculty Advisors FAQ HKN
IEEE-HKN FOUNDERS DAY ACTIVITY REPORT Deadline: 4 November 2013 FAQ HKN

FORMING A CHAPTER

The following forms are required for forming a new Chapter. Please check with IEEE HKN headquarters to verify if there is a dormant Chapter at your University.

FORMING A NEW CHAPTER INSTRUCTIONS Details + Documentation necessary to form a new chapter FAQ HKN
CHAPTER OPERATIONS MANUAL Template of a Chapter Operations Manual FAQ HKN
SIGNATURE BOOK REORDER FORM To be used at each induction of new members at your chapter. FAQ HKN

REACTIVATING CHAPTER

For reactivating chapters

Instructions
Chapter Operations Manual PDF | Word Document
Election of officers
Pledge Form
Student Inductee Documentation Form
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Questions/Comments:
IEEE-Eta Kappa Nu
445 Hoes Lane
Piscataway, NJ 08854 USA

Phone: +1 732 465 5846
Phone: +1 800 406 2590 (US Toll Free)

Fax: +1 732 465 5808
Fax: +1 800 864 2051 (US Toll Free)

Email: info@hkn.org